Providence Grain Solutions

Privacy Policy

Introduction

Providence Grain Group Inc. (herein “we”, “us”, “our”, and “Providence”) respects the privacy of individuals in all aspects of our business operations. We have a firm, long standing commitment to protecting all personal information within our knowledge and under our control, and we have this Privacy Policy to demonstrate that commitment.

Your personal information is only collected, used and disclosed by Providence in accordance with this Privacy Policy or otherwise as permitted by law. Whenever and insofar as possible, we also strive to ensure that our clients and other organizations with which we deal respect privacy rights and protect personal privacy. However, you need to be aware that this Privacy Policy does not apply to any organization other than Providence and that we do not review or control the privacy and practice of any outside organizations.

Please be aware that if you use our services, website or mobile application then you are agreeing to the terms of this Privacy Policy.

Privacy Policy Effective for Canada

It is Providence’s policy to comply with the privacy legislation within each jurisdiction in which we operate. Sometimes the privacy legislation and/or individual’s right to privacy are different from one jurisdiction to another. This Privacy Policy covers only those activities that are subject to the provisions of Canadian federal, provincial or territorial privacy legislation, as applicable.

Personal Information and Corporate Information

For the purposes of this Privacy Policy, personal information means information about an identifiable individual as that term is defined in applicable Canadian federal, provincial or territorial privacy legislation in effect from time to time. As a general rule, Canadian privacy legislation does not consider business-related information such as the person’s business title or business contact information to be personal information. Corporate information is any information about an identifiable company.

Person includes but is not restricted to anyone who supplies grain or other products to us, purchases grain or other products from us or receives financing or services from us or who applies to supply products to us or purchase products from us or receiving financing or services from us regardless of the format such products and services are delivered in or is a website or mobile application user.

Collection of Information

In the course of using the services, website, or mobile application of Providence, you may choose to provide us with personal information including without limitation your name, e-mail address, mailing address, phone number and fax number. You may request information or services from Providence. This information will be collected and may include a history of request activities.Where practical, we will try to collect personal information directly from the person to whom the information pertains. Where necessary, we will collect personal information from other sources. We will collect only the personal information necessary for the purpose stated in this policy.

The legislation provides that an individual is deemed to consent to the collection, use or disclosure of personal information about that individual for a particular purpose if the individual voluntarily provides the information for that purpose, and it is reasonable that a person would voluntarily provide that information.

In determining the appropriate form of consent, we will take into account the sensitivity of the personal information and the reasonable expectations of persons. Entering an agreement with us to supply or receive products or services or the entering of a financing arrangement with us or using our website or mobile application constitutes express consent for us to collect, use and disclose personal information. A person may withdraw his or her consent at any time, subject to legal or contractual restrictions and reasonable notice. Individuals may contact us for more information regarding the implications of withdrawing consent.

Electronic Tools and Cookies

We also collect information automatically and through the use of electronic tools that may be transparent to you. We may log the name of your Internet Service Provider, IP address, or use “cookie” technology to assist us with enhancing your experience with the website or mobile application, including but not limited to troubleshooting (which may require third party technical support), website and mobile application administration, using cookies to store your user name and password, or to control the number of times you encounter a particular advertisement while using the website or mobile application. As we adopt additional technology, we may also gather information through other means. In certain cases, you can choose not to provide us with information by setting your browser to refuse to accept cookies, but be aware that doing so may limit your ability to access certain portions of the website or mobile application.

Use of Information

We collect personal information for the following purposes:

  1. to allow you to register as a mobile application user;
  2. to establish and maintain relationships with persons supplying grain or other products to us, purchasing grain or other products from us or otherwise purchasing or using our products and services;
  3. to provide requested and ongoing products and services;
  4. to obtain a better understanding of persons accessing our products and services and their requirements and preferences;
  5. to develop, enhance and/or market products and services;
  6. to manage and improve our business and operations;
  7. to maintain the integrity of the website and mobile application; and
  8. to meet legal and regulatory requirements.

We will not use or disclose personal information for purposes other than that for which it was collected, except with the consent of the person or as permitted or required by law.

We may disclose personal information to third parties, including anyone who in our reasonable judgment is seeking the personal information as an agent or authorized representative of the person to whom the personal information relates, a company or individual employed or retained by us to perform functions on our behalf, including accounting, legal and other professional services, data processing, preparation and delivery of services, mailing and other modes of provision of information.

Limited Use of Information

Providence will only collect personal information for the purposes and uses described in this Privacy Policy. We will not without your express consent use your personal information for any other purposes except as may be reasonably anticipated by you having regard to the nature of our business. We will inform you of additional purposes which are not contemplated by this Privacy Policy and if necessary we will seek your consent should we desire to collect, use or disclose your personal information for such additional purposes or uses.

Third Party Advertisers and Links

As you access the website or mobile application, our advertisers, promotional partners or other third parties may use cookies or other technology to attempt to identify some of your preferences or retrieve information about you. Although these activities may appear to be coming from our website or mobile application, they may actually be coming directly from third parties. We do not control the use of this technology or the resulting information and are not responsible for any actions or policies of such third parties. Additionally, during your use of the website or mobile application you may link to, or view as part of a frame on the website or mobile application page, certain content that is created or hosted by a third party. Third parties, including our partners, advertisers, affiliates, social media applications, content sharing and peer to peer networks, and other content providers accessible through our website and mobile application, may have their own privacy and data collection policies and practices. We are not responsible for the actions, privacy, security or content of such third parties. If you are asked to provide information to these third parties, we encourage you carefully to review their Privacy Policy and terms of use before sharing your information.

Protection

Providence endeavours to maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal information in question. These safeguards are designed to prevent your personal information from loss and unauthorized access, copying, use, modification or disclosure.

No data transmission over the internet including e-mail can be guaranteed to be secure. As a result, while Providence strives to protection your personal information, we cannot warrant the security of any information you transmit to us, and you do so at your own risk. Once information is received, we make commercially reasonable efforts to ensure its security on our systems.

Access

Subject to exceptions as permitted by law and upon your written request, we will inform you of the existence, use and disclosure of your personal information and give you access to that information.

In certain situations, we may not be able to provide access to all the personal information that we hold about a person, for example, if access would reveal personal information about another individual or reveal confidential commercial information. If access is denied, we will provide the reasons for denying access and the forms of recourse that the person has. We will respond to a person’s request within a reasonable time and not later than the time required by law, subject to extensions permitted by law, in which case we will notify the person of such extension, the reason for the extension, the time when a response from us can be expected and the types of recourse a person may have in relation to the decision to extend.

Accuracy

You agree to not provide false information to Providence for any reason including for gaining access to the mobile application. By providing corporate information to Providence, you represent that you have the authority to do so, and that the information is non-confidential corporate information.

When we collect, use or disclose personal information, we will make reasonable efforts to ensure that it is accurate and complete. You have the right to challenge the accuracy and completeness of your information and have it amended as appropriate. If you wish to change your personal information, opt out of any particular use or program, or request the deletion of all or any part of your personal information held by us, send us a written request. Please note that changing or deleting your information will only change or delete the data in our database for the purposes of future activities and for managing future communications. These changes and deletions will not change or delete emails or information that we may have already forwarded to third parties.

The legislation permits individuals to submit written requests to us to correct errors or omissions in their personal information that is in our custody or control. At the time of your written request to change your personal information, we may request you to provide specific information in order to permit us to verify your identity. In the event that any of your personal information is found to be incomplete or inaccurate, we will take reasonable steps to correct your personal information record. We will correct the personal information and, if reasonable to do so, send correction notification to any other organizations to which we disclosed the incorrect information, or decide not to correct the personal information, but annotate the personal information that a correction was requested but not made.

Revisions to this Privacy Policy

From time to time, Providence may make revisions to this Privacy Policy. We will publish the revised version of this Privacy Policy on the website or mobile application without notice to you. We encourage you to refer to the Privacy Policy on a regular basis. Your continued use of our services, website or mobile application following the revision to the Privacy Policy will mean you accept those changes.

Contacting Providence

If you have any questions, comments or concerns about Providence’s Privacy Policies, please contact us by one of the following methods:

Regular mail:




Fax:

E-Mail:

Providence Grain Group Inc.
Attention: Milton Miller, CEO
8716 – 112 Street
Fort Saskatchewan, AB T8L 2S8

780-997-0217

miltmiller@providencegrain.ca

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